We look forward to having you at Archive Studios, our policies are below.

RESERVATIONS
We accept all major credit card/debit cards - the full balance will be charged at the time of booking.

The booking begins and ends at the exact time that has been reserved. Set-up and clean-up time must take place within the reservation time. If there isn’t a booking after your time and you wish to extend your booking, payment must be sent on the spot to hello@archivestudios.ca. If there is another booking after you, you MUST vacate 5 minutes before the end of your booking, there will be no exceptions to this policy.

Cancellations are accepted within 72 hours before the reservation with full studio credit. If the reservation is cancelled with less than 72 notice, there will be no credit or refund issued. Archive Studios reserves the right to cancel or reschedule if extenuating circumstances occur.

CAPACITY (vendors must be included in capacity count)
No more than 12 people in studio I

No more than 16 people in studio I/II combined (for larger groups the full studio must be secured)

No more than 6 people in studio II

No more than 4 people in studio III

If your group arrives and you are over the capacity limit listed above, only the number of people outlined in the above capacity limit will be permitted in the studio.

STUDIO USE 

Personal belongings cannot be left in the foyer or change room area. If personal belongings are dropped in these areas, the attendant will ask you to store your personal belongings in the studio you have secured. The makeup station area is NOT a communal area, this is an additional fee of $20/hr.

You may only utilize only the studio you have booked for photos. If you enter another studio you have not booked without permission and take photos in the space, you will be asked to vacate the space immediately. Photos in the foyer are not permitted unless the full studio has been bought out.

The Studio must be cleaned and vacated by the end of the rental period. The onsite furniture must be arranged to the approximate previous positions. Alcohol consumption is not permitted for photo shoots. Furniture cannot be exchanged or moved from one studio to another. Furniture cannot be pulled or dragged. The renter agrees to pay for any repairs or replacements necessary.

If the studio requires additional cleaning after Renter’s session, or there are any hard-to-clean material (e.g. glitter, oils, spills, confetti, make up, etc) left anywhere in the studio after Renter’s session, Renter will be charged a $300 cleaning fee.

Renter is to vacate the space 5 minutes prior to the ending time of the booking. We need 5 minutes to tidy the space and prepare the equipment for the next client. We will provide a gentle reminder 10 minutes before your rental ends.

Food and beverages are permitted in the studio but all garbage must be removed. Food or beverages cannot be consumed while seated on the onsite furniture. If food or liquid is spilled on the onsite furniture, the renter will be responsible for the cost of cleaning the upholstery or possible furniture replacement. Remember to bring all items with you at the end of your session, Archive Studios is not responsible for lost or stolen items.

Alcoholic beverages or drugs are NOT permitted in the studio.

Nothing can be hung on the pipes or ceiling lights.

Please be careful around the mirrors as they are not secured to the walls and ensure children do not touch mirrors.

The studios are not soundproof, therefore we please ask to keep the noise level to a reasonable volume. Soft music is allowed if kept at a low volume.

No glitter or confetti - absolutely no smoke bombs due to safety and fire code, any fines for such offences will be the responsibility of the renter.

No smoking in the studio or building is permitted. If the client or anyone in the client's party is found smoking, the shoot will be immediately terminated and the client will be asked to leave and you will be charged a $500 cleaning fee.

No Filming or Photography can take place outside of the studio. That includes hallways, staircases or anywhere else in the building.

Children must be monitored at all times. 

No pets are allowed in the studio (unless a service dog)

There are makeup and changing stations provided within the studio for an additional rental fee, the washrooms are a shared facility with the office building, please be considerate and respectful and don’t crowd the washrooms or use them as an additional area to get ready.

There is a common front area where change rooms and the makeup stations are located. Please do not enter the kitchen or staff area.

EVENTS
We host a limited number of events in our space for up to 30 people. Please contact us directly if you are interested in the space for an event (please note, events cannot be booked through our online booking system).

LIABILITY
The Renter agrees that the Studio holds no liability for any damage or injury caused by the use of rental items to Renter or any third party. The Renter assumes all risk of personal property damage or personal injury. If an accident involving the Studio's rental items has occurred while it is in the Renter's possession, Renter shall make the Studio aware by a written statement of details of the occurrence of the event, including a police report and names and addresses of witnesses, if applicable. Archive studios is not responsible for theft or loss of personal property.

The Studio will not be held liable for any injuries or accidents to the Renter, Renter’s employees, Renter’s contractors, Renter's clients, or any and all Renter's visitors that occur within or outside the Studio premises.

Renter will be liable for any physical damages, legal actions, and/or loss of reputation or business opportunities that Owner may incur as a consequence of the actions of Renter or any of Renter’s guests while Renter is in control of the Studio, and shall indemnify and hold harmless the Owner against any and all legal actions which may arise from Renter’s use of the venue.

The Renter takes responsibility for and is liable for themselves and their guests while on the premises. Archive Studios will not be responsible for any bodily injury, emotional abuse or property damage.

Force Majure: Parties agree that these conditions shall be subject to a limited condition of force majeure condition that will include an act of war, act of God, or act of nature that shall actually and significantly prevent Archive Studios staff from fulfilling their duties, but said force majeure condition is not intended to include ordinary events such as inclement weather, ill health of any person, or family disputes that might excuse any person’s participation in the scheduled event.

The obligation of Archive Studios shall be relieved in the event of riots, strikes, epidemics, and acts of terror, acts of God, or any other legitimate condition beyond Archive Studios’ control.

Minimum booking
1 hour

Cancelling or rescheduling bookings
If a cancellation is needed 72 hours before the booking, a credit will be applied for a one time reschedule allowance (if rescheduling occurs again, no credit will be applied). This credit will be available for use for 6 months. If the re-booking is cancelled, a credit will not be applied. If the cancellation occurred with less than 72 hours of notice, no refund or credit will be applied. Archive Studios reserves the right to cancel or reschedule if extenuating circumstances occur.

Damages and cleaning
In the event there is damage to the floor, walls, props or onsite furniture you will be responsible to reimburse the cost to repair damage. If you notice any damage before your photoshoot, please let us know. Please ensure the room is left in its original condition. If the studio is left in a messy condition, a $75 cleaning fee will apply.

Deliveries to the studio (i.e. furniture, decor or props)
We do not have storage onsite, so any deliveries for your shoot must arrive and be removed during the time of booking. All delivers must be pre-arranged with our staff in advance of the event. All deliveries must be received on Ontario street (there is a loading dock into the building). Nothing can be loaded through the Richmond Street entrance, please be sure to tell all vendors in

Automatic Charges
You will be automatically charged on the credit card provided for the booking if any of the following occur:

1. Overtime in the studio from your original online booking (overtime will be charged by the 1/2 hr + hst)

2. If the studio is left in a messy condition, a $75 cleaning fee will apply.

3. If you shoot in other studios you did not book without permission